Pre-employment tests for Secretaries And Executive Assistants

Secretaries And Executive Assistants

Secretaries and executive assistants form the backbone of administrative support in just about every industry. From school districts to law firms, their general responsibilities include maintaining records, setting up appointments, and relaying correspondence. Secretaries are prevalent in every level of administration, from the front desk to the CEO's office, while executive assistants are linked to high-ranking members of an organization's infrastructure. Both positions require organization skills, trustworthiness, and a positive attitude. A company with a strong support system has the ability to prosper by saving time for employees, making them free to take on other responsibilities. Typical salaries for secretaries and executive assistants fall in the wide range of $30,000 to $70,000 a year. Experienced executive assistants can become indispensable parts of a company's decision-making process, collecting reports and overseeing other assistants. Applicants who are well-versed in computer software are at a distinct advantage as more duties become automated.

Criteria Corp customers most commonly use skills and personality tests when screening applicants for secretarial and executive assistant positions. The Criteria Basic Skills Test (CBST) measures verbal and math skills, reading comprehension, spelling, grammar, and attention to detail, featuring specific benchmarks for administrative and executive assistants. Employers often also administer personality tests to screen potential executive assistants, with the most popular choice being the Employee Personality Profile (EPP), which measures twelve personality traits and analyzes how well an applicant’s personality will mesh with the job. Together, skills and aptitude tests can help hiring managers select executive assistants who are personable, reliable, and detail-oriented, and that have the basic skills that are correlated with job readiness, such as communication skills, as well as verbal and math ability.

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Fast Facts

Rank in HireSelect:
24 out of 1,100

Median wage in U.S.:
$53,590/year or $25.76/hr

Expected growth rate 2012-2022:
0%

Number employed (2014): 713,730

Education level of Secretaries And Executive Assistants:

Source: U.S. Bureau of Labor Statistics

Top 5 Skills and Abilities to Look For in Secretaries And Executive Assistants

  • Reading Comprehension
  • Oral Comprehension
  • Active Listening
  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting with Computers

Top 3 Tasks for Secretaries And Executive Assistants

  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
Source: U.S. Department of Labor